Process | Timeframe | Steps to be taken on ApLM Portal | Action By |
Viewing of available runs | From January (Semester 1) and from April (for Semester 2) | Explore the list of available runs | School ApLM Coordinator |
Registration for runs via rank-and-allocation | Before deadline for each semester (to be advised prior to each semester) | Shortlist and submit runs for rank-and-allocation | School ApLM Coordinator |
Accept/reject allocated runs | School ApLM Coordinator |
Approve/reject allocated runs (Runs will be automatically approved if no action is taken by the deadline) | School ApLM Principal |
Registration for runs via Open Market | After rank-and-allocation phase | Register or reserve/partner runs in the Open Market | School ApLM Coordinator |
Within 7 days from registration | Approve/reject registered/reserved/partnered runs-(Registered runs will be automatically approved if no action is taken by the deadline.) | School Principal |
Pre-run administrative processes | 5 weeks before the start date of the run
| Cancellation deadline (Schools may be asked to bear the full cost of the ApLM should any cancellations made after this deadline)
| School ApLM Coordinator |
At least 21 days before start date of the run
| Submit number of participants (i.e., enrolment number)
| School ApLM Coordinator |
Pre-run administrative processes | At least 7 days before start date of the run | Upload participants' details (i.e., enrolment list) | School ApLM Coordinator |
Post-run administrative processes | Within 7 days from end date of the run | (With effect from 2024) Ensure participants complete post-run survey on ApLM Portal | School ApLM Coordinator |
Within 7 days from end date of the run | Submit documentation (with sensitive data e.g., NRIC masked) to explain participants' absence (if applicable) to ITE coordinators. | School ApLM Coordinator |
7 to 14 days from end date of the run | Verify participants' attendance records | School ApLM Coordinator |